Job Description

National Veterinary Associates is seeking to hire an Associate Manager of Regional Operations in the South San Francisco area!

National Veterinary Associates is seeking to hire an Associate Manager of Regional Operations (AMRO) to meet the demands of our rapid growth. The Associate Manager of Regional Operations is responsible for supporting the operations, NVA programs, and business functions of NVA veterinary practices, within the region of responsibility. This role acts as a liaison between the NVA Support Center and the veterinary practice and performs duties at the direction of the Division Director.

The successful candidate will maintain the exceptional relationships that have been built with hospital leadership and their teams over the years, and extending that capability into new practices as they are acquired. The Associate Manager of Regional Operations will be responsible for spending extensive time in the field with hospital leadership and staff, which is critical for success. This individual will work directly with veterinary practices to improve processes and profitability, by identifying and implementing local growth initiatives using meaningful measurement.

SPECIFIC AREAS OF RESPONSIBILITY:

Hospital Operations

• Acts as a collaborative liaison between hospitals, NVA support center, and the Division Director (DDO, MRO).
• Acquires and maintains knowledge of organizational and local practice policies and procedures.
• Effectively leverages our practice management software (AVImark) and NVA support systems for reporting and training.
• Ensures proper staff scheduling/optimization.
• Analyzes and interprets operational reports and identifies areas for improvement.
• Implements and champions NVA initiatives as a change manager.
• Efficiently manages time, balancing the priorities of multiple hospitals.

Strategic Planning and Leadership

• Collaborates with the hospital leadership to create an overall strategy and obtains buy-in and alignment with staff.
• Creates action plans, sets and manages goals, delegates tasks, and tracks performance.
• Works with the Division Director and hospital leadership to develop strategic plans (ie. positioning in local market)
• Analyzes and improves systems, policies, and processes.
• Plans, organizes, and leads regional meetings

Hospital Leader Development

• Effectively trains new managers and provides ongoing development via check-ins.
• Collaborates with support center staff in getting new hospital staff positioned in their role.
• Mentors, coaches, and sets expectations with hospital leadership and staff.
• Ensures hospital managers are trained in financial and operational systems and methods.

Financial Management

• Analyzes the financial health of hospitals and diagnoses financial issues using appropriate reports.
• Assists with the preparation and communication of the annual budget.
• Oversees the management of costs, particularly labor.
• Manages revenue growth.

People Management

• Manages the performance management cycle from interviewing and hiring to counseling and terminating staff, and assists hospital managers with personnel issues/problems in partnership with NVA HR.
• Ensures hospitals comply with all Federal and State human resource policies (I-9, DEA, OSHA).
• Conducts Hospital Manager performance reviews and partners with L&D to guide career development.
• Makes recommendations for staff training and development.
• Negotiates and mediates issues/conflicts; coaches and provides feedback to staff.

Client Relations

• Develops, champions, and oversees client acquisition and retention initiatives.
• Directs and oversees tactics for increasing new client visits.
• Effectively assesses the quality of service and provides direction for enhancing quality.

QUALIFICATIONS AND DESIRED SKILLS:

• Bachelor’s degree or equivalent education preferred.
• Knowledge of veterinary practice management software, such as AVImark, preferred.
• Knowledge of practice management processes, efficiencies, standards, metrics and benchmarks.
• Must be self-directed and able to work independently.
• Skilled in financial management, planning, prioritizing, and supervising.
• Needs to function as a practice management consultant and provide direction for improvement.
• Demonstrates sound judgment, good problem-solving and decision-making ability and takes initiative.
• Skilled in establishing and maintaining effective work relationships with medical, administrative, and support staff, while maintaining confidentiality when necessary.
• Ability to communicate effectively verbally and in written form and will require some presenting and training.
• Ability to meet deadlines and provide prompt attention to practice staff.
• Ability to travel a minimum of 75% of the time.

Benefits:

• Sign-on Bonus
• Comprehensive Health Insurance Options
• 401K Match
• Paid Time Off
• Employee Discount

Equal Employment Opportunity

It is the policy of the company to afford equal opportunities to all applicants and employees regardless of race, color, religion, sex, national origin, age, non-disqualifying disability, or status as a disabled or Vietnam era veteran.